Accounting / Administrative Coordinator
Industry:Logistics
Location:Wood Dale, IL
Salary:$19/H
Visa Sponsor:No
Language:English: Business Level, Japanese: Conversation Level
Japanese Logistics Company is seeking an Accounting / Administrative Coordinator. This position is temp to hire.

Summary:
The Accountant is responsible for all accounts receivable and payable tasks. This responsibility includes maintaining accurate customer/vendor files in order to provide high levels of service.


RESPONSIBILITIES:
Duties include, but are not limited to, the following:
- Accounts Receivable
Receive batched checks. Apply each payment to the proper customer invoice and check for discrepancy. Post any new entries to the accounts receivable ledger in the accounting system and update customer files. Proof entries against daily cash report. Prepare deposit slip, including daily receipts and any miscellaneous cash. Make deposits with the bank and report daily/weekly receipts to the accounting system. Print customer statements each month for mailing. Prepare monthly cash receipts journal, sales journal, and accounts receivable aging report. Answer customer inquiries regarding statements or invoices.
- Payables Receive vendor invoices daily and follow proper company procedures including: distributing invoices to appropriate individual for approval and coding invoices with proper general ledger and vendor numbers once approved; entering prepared invoices into the accounts payable portion of the accounting system.
- Vendor Interfacing Communicate with vendors when invoices are in question; assist vendors who are seeking payment and/or need information. Maintain a current list of vendors, their addresses, and any relevant performance information.
- Collections
Research past due invoices which appear on the aging report. Mail collection letters to customers when applicable and include copies of past due invoices. Follow up with phone call/second mailing if necessary. Process approved adjustments and write-offs. Maintain a detailed record of correspondence and all actions.
- Cash Management Maintain daily cash information, record daily cash deposits, subtract daily expenses, and calculate daily borrowing figures. Record cash information in the accounting system daily. Prepare monthly journal entries and monthly aging report. Maintain manual check usage log and ensure accurate billing of pre-paid expenses. Responsible for auditing accounts.
- Clerical
Perform other clerical duties as required including filing, data processing, typing, invoicing, etc. Maintain an orderly filing system of payables and master vendor file, updating as necessary and change of address, change of payment terms, etc. Assist with other clerical duties as required.
- Miscellaneous
Visitor check in. Purchase supplies, inventory tracking and maintenance of office equipment. Prepare timecard sheets for payroll and track employees’ vacation and sick time. Maintaining clean and organized common areas (kitchen, visitor waiting area, etc)

Reports To: Branch Manager

QUALIFICATIONS:
- Position requires skills such as hard working, detail oriented, good organization, and time management. Position also requires good people skills, communication, organizational and computer skills.
- Minimum high school diploma required; 2 to 4 years college education or equivalent work experience in business and/or accounting knowledge required. Prior experience should include general office work (filing, using a calculator, entering data, computerized accounting systems, using the telephone, and contacting customers), preferably in an accounts receivable environment

SALARY
$19/H (Non-Exempt)

LOCATION
Wood Dale, IL