About Us:

We are a global organization with a strong presence in both the United States, Australia, Japan, and other Asian Countries. We are seeking an experienced Administrative Assistant to join our team. This role requires someone with a solid background in administrative support, including travel arrangement, various set-ups for expats, expense reimbursement, meeting and event management, client travel support, IT procurement, and IT setup and configuration.

■Key Responsibilities:
-Make daily payment based on invoices through wire/ACH/check, and record them in ledgers.
-Manage and maintain accurate financial records, including ledgers, journals, and invoices.
-Prepare financial statements, including balance sheets, income statements, and cash flow statements.
-Prepare daily cash position report and cashflow projection.
-Assist in bank borrowing and in term deposit, and calculate the interests associated with that.
-Assist in making shareholder loans to affiliates and calculate interests related to the loan.
-Conduct month-end and year-end close processes, ensuring accuracy and compliance with accounting standards.
-Analyze financial data to identify trends, discrepancies, and opportunities for improvement.
-Assist in budgeting and forecasting processes, providing valuable insights to support decision-making.
-Reconcile financial discrepancies by collecting and analyzing account information.
-Ensure compliance with local, state, and federal financial regulations and tax requirements.
e.g. 1099 filing, estimated corporate tax payment, etc.
-Collaborate with internal teams to provide financial information and support as needed.
-Participate in audits and financial reviews, providing documentation and explanations as required.
-Stay updated on changes in accounting standards and regulations, implementing best practices accordingly.


-Qualifications:
-Bachelor's degree in Accounting, Finance, or related field; CPA certification preferred.
-Proven experience working as an Accountant, preferably in a corporate or professional services environment.
-Strong understanding of accounting principles and regulations, including GAAP.
-Proficiency in accounting software (e.g., QuickBooks, SAP, Dynamics) and Microsoft Excel.
-Excellent analytical and problem-solving skills, with a high degree of accuracy and attention to detail.
-Effective communication skills, with the ability to convey financial information to non-financial stakeholders.
-Ability to work independently and as part of a team, managing multiple priorities and deadlines effectively.
-Strong organizational skills, with the ability to maintain confidentiality and handle sensitive information.

Location: Addison TX, Work hours: 9a.m.- 6p.m. FMLA: non-exempt
Experience Level: Over 3 years of administrative experience
Japanese/English Bilingual in writing and speaking