Assistant Operation Manager - Stamford, CT
Industry:Logistics
Location:Stamford, CT
Salary:$80k-$90k
Visa Sponsor:No
Language:English: Native Level
Title: Operation Assistant Manager
Industry: Logistics
Salary: $80k-$90k DOE (Exempt)
Location: Stamford, CT
Report to: President
FLSA Status: Exempt
Start: June 2024 (negotiable)
Hours: 9am – 5pm


I. SUMMARY OF RESPONSIBILITIES
This position is responsible for coordination and administration of day-to-day commercial vessel operations, ensuring compliance with the agreed Time Charter and Voyage Charter terms and with applicable guidelines and regulations. This position must be able to make commercial operations of 3-5 ships at least concurrently. Punctual attendance is especially required in order to overcome time difference.

This position is expected to have extensive specialize knowledge and experiences in commercial vessel
operations. This position assists a superior to implement overall business strategies while leading/
supervising day to day operational activities of the assigned section and/or responsibilities.

II. ESSENTIAL JOB FUNCTIONS
Agent Division
• Acts as general agents whenever the parent company (PC) appoint the company for their controlled vessels calling in the territory of the company in North to South American countries to coordinate among concerned parties such as PC, vessels, and local agents. (roughly 20-30 ships from Valemax to handy sized vessels)
• Collects and keep the parent company posted updated information in case of any change on port regulation/tariffs closely
• Check port information, port charge in accordance with requirement from the parent company or co-workers in Chartering Division

Operation Division
• Performs general vessels operations (3 to 5 mainly handy sized vessels) including but not limited to.
• Prepares voyage instruction to the vessel/agent referring to Time and Voyage Charter Parties.
• Arranges fuel or other supplies as necessary.
• Discusses stowage plan with Captain of applicable vessel considering various restrictions.
• Keeps monitoring ship's movement. contacts with agents, shippers or receivers etc. Negotiates with concerned party for the utmost quick dispatch at any port call (which should make sense commercially).
• Contacts with the parent company or Vessel's Owners as necessary for Owners issues.
• Issues Bills of Lading, checks port disbursement, forwards vouchers to the parent company.
• Issues freight invoice and make laytime calculation and take care of them until settlement.
• Monitors financial results of chartering operations of the assigned voyages and reports the supervisors any issues
• to be addressed.
• Business trip to supervise loading/discharging operation or any other purpose, if necessary.

Others
• Helps or checks translation of company's booklet issued by the parent company as required.
• Attends meetings with customers, agents or any other parties who are related to shipping as appropriate.
• Assists co-worker when necessary/ required.

III. QUALIFICATIONS & JOB REQUIREMENTS

Summary of Qualification
• Must have adequate specialized knowledge and experience and an ability to carry out. based on general instructions from a superior, the non-routine operations that often occur each day and the routine operations that require various kinds of judgments.

Expertise/ Work
• Must be able to understand contents of both Time Charter party and Voyage
• Four to six years of vessel operation and chartering experiences in water transportation industry.
• Expertise in regulations related to marine transportation.
• Bachelor's degree from four-year college (degree in Maritime and/or Ocean Transport with economics/ business administration preferred) or equivalent combination of education and work experiences.

Knowledge/Abilities/Skills
• Charter Party and applicable clauses, applicable law and applicable Bills of Lading, port restrictions at each port of call, other restrictions (such as emission or fuel
regulations) any changes thereto or any other conditions which are required to
manage ship's commercial operation.
• Specifically, the expertise in the following areas a must; Maritime Law, Federal
Maritime Commission (FMC), IMO regulations. BL, BC code, COGSA, SOLAS, L/C.
• and Manifest.
• Must have knowledge of the principles and rules related to the operations in one's
charge, and experiential knowledge based on precedents and examples.
• Judgment: Must have the ability to make effective judgments regarding operations
that require making a selection from among multiple procedures and methods.
• Initiative: Must be able to efficiently complete. based on one's own responsibility.
all of the operations in charge.
• Negotiation: Must be able, based on one's own judgment, to explain and arrange
• Leadership: Must have the ability to provide appropriate guidance and advice for
all the operations of one's subordinates.
• Constructively identifies the problems and proposes solutions.
• Actively shares ideas and best practices to improve performance & result of the entire organization.
• Leads the collaboration, communication, information sharing, and interactions across departments and branches.
• Excellent organizational and time-management skills to handle multiple tasks.
• Stays committed to goals & results in the face of obstacles. Follows through the assignments completion.

Language skills/Computer skills/Physical requirements
• Effective written and verbal communication skills, including the ability to communicate internally as well as externally with clients. partners, and vendors.
• Must be able to use a computer and such applications as Microsoft Windows.
• Word, Excel, PowerPoint and Outlook.
• Ability to use software used in the water transportation industry (e.g.. Shipnet)
• Ability to calculate figures and amounts such as addition, subtraction, multiplication and division.
• While performing the duties of this position, the employee is regularly required to sit, talk or hear.
• The employee is occasionally required to stand, walk, use hands to pick-up, handle or feel and reach with hands and arms.
• The employee must occasionally lift and/or move up to 20 pounds.
• Specific vision abilities required by this position include close vision and ability to adjust focus.
• Required to travel as needed