Title: Sales Assistant
Report to: Manager
Location: Fort Lee, NJ
Salary: $55k-$60k + bonus
FLSA Status: Non-Exempt
Work Structure: Hybrid/Work-from-Home allowed up to twice a week
Start: Jan 2025

Summary:
This position performs administrative tasks related to trading, such as product logistics and paperwork coordination.

Essential Job Functions:
BUSINESS ADMINISTRATION

• Prepares sales and purchase contracts.
• Tracks merchandise statuses of pre-shipment.
• Arranges shipments and informs to all concerned party.
• Obtains, prepares, and/or processes required shipping documents.
• Develops delivery order instruction (DOI) and title transfer instruction.
• Arranges logistics and custom clearance.
• Develops invoices, debit notes and credit notes as necessary.
• Updates inventory status.
• Updates payment schedule.
• Prepares/checks documents for payment.
• Opens/receives Letter of Credit.
• Collects account receivable.
• Updates Accounts Receivable Trade, Accounts Payable Trade and Miscellaneous lists.
• Inputs information into the Company's system (HKBS2) correctly.
• Enters information to update reports such as monthly shipment/inventory report, monthly invoice summary, and monthly
• Sends/receives/files documents.
• Updates unarrived inventory status.
• Submits marine insurance as necessary.
• Prepares documents for audit.
• Monitors E-credit balance and alerts Sales reps if necessary

OTHER & MISCELLANEOUS

• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs special projects and other miscellaneous duties as assigned by manager and other senior management.
• Supports departmental works if other employees are absent. May support other department if required.
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to supervisor and works to resolve those issues.
• Maintains good communication with other staff & outside contacts.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area.

Job Dimensions (Skills, Abilities, Knowledge, etc...):
Accuracy, Attention to Detail, Clerical, Communication-reading/writing/speaking, Customer Service, Dependability/Reliability, Flexibility/Adaptability, Inventory Control, Multi-Tasking, Order Processing, Team Participation, Time Management, Vender Relations