IT Company is seeking a Japanese Bilingual Custody Administration Account Control/ Fee Temporary Administrator.

JOB FUNCTIONS (DUTIES/RESPONSIBILITIES)
・Handles and Controls monthly/quarterly/semi-annual custody fee invoice process
control.
1. Research, trace, and verify accurate fee factors such as missing security
ID/prices/MBS factors/FX rate and check new security setup and CA
related transactions.
2. Maintains and updates checklists and fee schedules regularly to prepare
for fee process.
3. Setup fee schedules/calculation formula/account set up in the Fee
System.
4. Generates the data of holdings and transactions from Inquiry Plus and
creates USD base data to verify asset values and transaction count
PIVOT tables for all the customers’ invoices.
5. Check and verify the draft invoice.
6. Controls and manages uploading and generating of miscellaneous fees
directly received from sub-custodians, including class action service
fees/proxy voting fees.
7. Calculates fees based on billing cycle base, monthly, quarterly, and semiannually.
8. Solves problems by intense investigation in case of discrepancy found in
the invoice contents.
9. Creates manual invoices when Fee System does not function in the event
of special or irregular fee calculation requested, or accurate fee data is not
available on the fee database.
10. Sends finalized PDF custody fee invoices to the clients via email.
11. Requests Market database/CA teams in CS or IT to update and modify fee
factors when irregularity found.
12. Creates report the total month end asset market values of the Bank and
reports to senior mgt.
13. Creates fee analysis reports for business statistics in Japanese and
English.
14. Creates fee estimates in Japanese or English upon client requests.
・Handles and Controls daily reconciliation of custody fees receivables and
Accruals Creation.
・Generates Accrual Report and verify for reporting to Account Dept.
・Investigates and replies to the clients for inquiries in Japanese or English.
・Updates fee operation manuals.
・Files and stores the verified draft invoices in the archives.
・Performs all functions as assigned by management.
・Provides high quality work by ensuring accuracy and seeking to continuously
improve our processes and platforms by embracing new and better ways of
doing things.
・Enhances employee’s knowledge and understanding of job responsibilities
through continuous communication and on the job training. Training should
focus on establishing high quality/accuracy of work.

REQUIREMENTS
1. Either bachelor’s degrees in business, Finance, Marketing, Accounting, or
equivalent preferred.
2. At least one to two years of administrative experience or equivalent.
3. Accurate data entry and self-checking ability.
4. Ability to accurately follow instructions and procedures and execute them in a
timely manner.
5. Microsoft Excel: accurate data entry regarding progress status and capability of
using basic formula (e.g. SUM, VLOOKUP and date or text related etc.) and pivot
table.
6. Strong communication skills (both written and verbal) in English and Japanese.
7. Strong time management skill, ability to prioritize competing tasks, meet
deadlines in a fast-paced environment.