Administrative Support Specialist
Location:Sunnyvale, CA
Salary:$45K - 55K (DOE)
Visa Sponsor:No
Language:English: Business Level, Japanese: Native Level
Japanese company seeks Japanese Bilingual Administrative Support Specialist.

Position :Japanese Bilingual Administrative Support Specialist

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Schedules meetings based on staff and room availability
• Keep up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Organize maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
• Assists administrators with duties on an as-needed basis
• Other general administrative duties as needed

• Excellent communicator both in English and Japanese (read/write/ speak)
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Discretion and confidentiality
• Strong interpersonal skills to interact positively with all employee
• Work experience in Japanese oriented company preferred