Industry: Trading
Location: Schaumberg
Salary: $20~$26/Hour
Visa Sponsor: No
Language: English: Native Level
Detail: Japanese company is seeking an Administrative Assistant.
Position Title: Administrative Assistant
Department: Chemical Business Dept.
Status: Non Exempt, Full time
Reports To:Manager
Salary: $20~$26/hour
Working hours: 9 am to 5pm from Mon to Fri (1hour unpaid break)
Start Date: ASAP (Temp for first 3 months and converted to hire based on performance)
Location: Office/Hybrid – IL (Office for 5 days from Mon to Fri for first 3 months, then Hybrid)
Benefit: 401K, Health insurance(Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays
Position Summary
Reporting to the Manager, Administrative Assistant will be responsible for inputting sales orders and client information into our personalized company’s system, arranging the shipments, creating shipping documents and following up with clients on past due orders.
Role Priorities
・Coordinate logistics schedule by communicating with suppliers, NVOCCs (Non-Vessel Operating Common Carriers) and customers.
・Create and organize files for shipping documents such as invoice, packing list, shipping instruction etc. and keep them in the company’s system.
Performance Requirements
・Create purchase order and sales confirmation to make entry in the company system
・Communicate with suppliers and customers by email or phone.
・Request NVOCCs to arrange logistics based on suppliers’/customers’ request.
・Provide schedule information to vendor for pick up and to customer for delivery date
・Review shipping documents (BL, COA, packing list, invoice, etc.) and keep them in company’s folder.
・Make entry for order information in company’s system and issue shipping instruction, invoice and packing list to send to NVOCCs.
・Keep monitoring shipping schedules and report updates to customers if there is any change.
・Provide shipping docs sent by NVOCCs to customer.
・Request sales entry to accounting dept through company system
Preferred Skills, Experience and Educational Requirements
Minimum Experience:
・At least 1 year’s experiences in trading business, especially exporting business.
・Knowledge of importing and exporting terminology
・Review and input data in our company’s system
・Excellent communication skills
・Excellent verbal and written skills in English
・Cross-reference data accurately
・Works well independently and with a team
Educational Requirements:
・High School Diploma
Preferred Skills and Experience
・Work experience in trading company, forwarder, NVOCC and/or shipping company.
