Industry: Chemical/Pharma/Bio
Location: Remote
Salary: $19/hr
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Japanese company seeks a part-time logistics support.
This is a temporary position.
Job Title: Logistics Support
FLSA: Non-Exempt
Salary: $19/hr
Working Hour: Mon- Fri 3 hours in AM
Location: Full-Remote
Start: June 2025
【Job Description】
Summary
This position acts as interface between the company and various stakeholders (e.g., customers,
freight forwarders, and suppliers), and is responsible for fulfilling orders, arranging/ coordinating
product shipment and domestic/ international logistics transactions to ensure smooth and on-time
deliveries to customers and regulatory compliance. This position also performs various office clerical
tasks. Essential Duties and Responsibilities include the following. Other duties may be assigned.
Logistics Support Functions:
• Take orders, issue purchase orders, prepare shipping documents, and issue invoices.
• Manage and follow up on status of order shipments.
• Correspond with customers, customs brokers and suppliers about orders and related matters,
making sure that all issues and inquiries are solved by following through any necessary
actions.
• Create documents for customs/government submission.
• Verify and monitor incoming and outgoing shipments and their procedure and
documentation.
• Process all bills of lading, letters of credit, customs, and other documents as needed.
• Process payments, prepare receipts, and initiate billing procedures.
• Update shipping schedules when necessary and inform the necessary parties, including
customers, vendors, suppliers, shippers, and staff.
• Update and maintain inventory sheet.
• Serve as a backup when needed (e.g., in the absence of colleague) and work/coordinate with
other employees to perform tasks to ensure seamless operations of the company.
General Administrative Functions:
• Provide real-time scheduling support by booking appointments and preventing conflicts.
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant
reservations.
• Screen phone calls and routing callers to the appropriate party.
• Use computers to generate reports, transcribe minutes from meetings, create presentations,
and conduct research.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others to ensure their seamless and positive experience.
• Assist supervisor with other administrative duties as necessary.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the employee for this job. Duties,
responsibilities, and activities may change at any time with or without notice.
Qualifications:
• 2+ years Administrative experience
• Experience and knowledge of logistics is preferred but not mandatory.
• Japanese language is preferred but not necessary.
• Ability to read, analyze, and interpret general business documents, forms, and instructions in
English.
• Ability to calculate figures and amounts such as area, weight, and volume.
• Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook
• Must be able to work in a cross-cultural environment.
