Industry: Trading
Location: Schaumberg
Salary: $20~$22/Hour
Visa Sponsor: No
Language: English: Business Level
Detail: Position Title: Administrative Assistant
Department: Food Dept.
Status: Temp (Non Exempt, Full time)
Reports To: Manager
Salary $20~$22/hour
Working hours 9 am to 5pm from Mon to Fri (1hour unpaid break)
Start Date ASAP
Location Office – IL
Position Summary
Responsible for general logistics and import/export shipments including shipment issues and custom concerns
Role Priorities
・Understand the products and answer client questions pertaining to cost, shipping and the delivery process.
・Navigate and utilize company’s system for all client orders.
・Office logistics liaison
・Work closely with the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.
Performance Requirements
・Professional communication via phone, e-mail, teams and mail.
・Arrange and coordinate import and export shipments with supplier and freight forwarder
・Maintain Logistic spread sheet daily
・Update and advise any new or revised booking details to customer (Tokyo office)
・Check the shipping documents, prepare voucher and issue invoice to customer (Tokyo office)
・Prepare voucher and arrange payment by company internal system to supplier
・Check and confirm pricing and unshipped information on the contracts with supplier
・Update USDA information and shipment status weekly
・ Arrange Fedex shipment for sample products to supplier or Tokyo office
・Provide commodity pricing information to Tokyo office
・Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
・Confirm daily futures business transactions with brokers and suppliers. Balance brokerage statements daily and arrange payment/receipt of Futures Margin money. Check futures positions and advise cut off dates, position alerts and market related requirement to Tokyo Office
・ Make contracts to negotiate with venders and customers
・ Investigate potential new customers
・ Investigate new items for imports and update documents
・ Credit management
・Renew our registered licenses
Preferred Skills, Experience and Educational Requirements
・At least 1-year administrative work experience
・Review and enter data
・Excellent communication skills
・Excellent verbal and written skills
・Cross-reference data accurately
・Excellent organizational skills
・Works well independently and with a team
・Learn and utilize company system daily
・Basic knowledge of Microsoft Word, Excel, Word and Outlook
・Utilize Microsoft Outlook daily
Educational Requirements:
・High School Diploma
Preferred Skills and Experience
・Build and maintain relationships with customers, vendors and in the office
・ Knowledge of importing and exporting terminology
