Industry: Art/Entertainment
Location: New York, NY
Salary: $64,350
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Position Title: Project Coordinator
Job Description:
Oversee, coordinate, conduct, and review all aspects of assigned event production tasks,
including but not limited to planning, budgeting, PR & marketing, coordination of
logistics, recruiting and managing event staff, venue coordination, and program
implementation
Schedule, coordinate, monitor, and review project timelines and ensure project goals
are achieved in a timely manner
Design, implement, monitor, and revise effective budget models for projects and
forecast future budget needs
Manage and execute all aspects of project associated fundraising processes to meet
budget objectives
Manage and monitor event expenses, create expense reports and process invoices
Coordinate basic administrative operations pertaining to NPO activities including but not
limited to setting up Board of Directors meetings, preparing meeting materials, taking
minutes, and coordinating follow-up actions
Coordinate the appearances of invited talent, artists, guests, etc. in projects including
but not limited to communication with the agents and/or managers, visa coordination
and attendance of rehearsals and performances as necessary
Monitor, maintain, and create content for event website(s), e-newsletter(s), social
media accounts, etc.
Conduct market research, gather information, negotiate and execute contracts with
suppliers
Proactively and independently devise ideas, initiatives, and procedures to improve
provided services and event quality
Proactively and effectively handle issues and troubleshoot any on-site problems on
event day
Conduct pre-event and post-event evaluations and report on outcomes
Conduct basic office administrative tasks including but not limited to: answering phones,
managing and ordering office supplies, checking and sending emails, receiving couriers
and/or messenger services, coordinating meetings for personnel
Translate documents or interpret meetings between English and Japanese
Assist in coordinating licensing or investment deals for theatrical productions
Coordinate purchases and shipments of corporate gifts
Support HR related tasks
Work Hours: Monday to Friday, 10:00am to 6:00pm
Location: New York, NY
Salary: $64,350 Annual / Exempt
Benefit:
Medical, Dental, Vision Insurance: Company pays 80%
Can provide commuting expense
Employment Type: Full-time, Direct hire
Qualifications:
Bachelor's degree
3 years of relevant work experience in an administration or coordinating position is
preferred
Proficiency in Office applications (Word, Excel, PowerPoint)
Excellent numeracy skills with an attention to detail
Ability to thrive in a demanding environment with multitasking competencies
Bilingual with excellent writing, speaking and presenting skills in both Japanese and
English
Interest in Japanese culture and arts and/or theatrical shows is a plus
Website/Editing and design skill is a plus
