Industry: IT
Location: Dallas, TX
Salary: $18-20/h
Visa Sponsor: No
Language: English: Business Level, Japanese: Conversation Level
Detail: A Japanese IT company is seeking an Administrative Assistant
seeking a detail-oriented and proactive Administrative Assistant to support daily operations and ensure the smooth functioning of our office. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment.
Key Responsibilities
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and edit correspondence, reports, and presentations
• Handle incoming calls, emails, and mail with professionalism
• Maintain filing systems—both digital and physical
• Assist with travel arrangements and expense reporting
• Support onboarding and administrative tasks for new hires
• Order office supplies and manage inventory
• Liaise with internal departments and external vendors
• Perform general office duties and ad hoc tasks as needed
Qualifications
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Ability to handle confidential information with discretion
• High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
Preferred Skills
• Experience with scheduling tools and CRM system
• Japanese language skills
Work hours: 9:00am - 6:00pm (will consider part time if the candidate is qualified)
Work Location: Dallas, TX (Must be able to work at office)
