Industry: Education
Location: Westchester, NY
Salary: $47,000 ~ 52,000 (DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Category: Full-Time /Non-Exempt
Schedule: 5 days from Monday through Friday (Holiday work 7-9 days/year)
Overview
We are seeking a highly organized and bilingual Admissions Assistant to join our Admissions
Office. As a key member of the Admissions Office, you will support the admissions process
through data management, event coordination, and direct communication with prospective
students, families, and schools. This position requires strong administrative and computer
abilities, excellent communication, and the capacity to manage multiple tasks in a fast
paced environment while working effectively in both Japanese and English.
Responsibilities
• Prepare and manage admissions-related data and records
• Create and manage applicant files
• Maintain the admissions portal account to collect and manage applicants’ and new
students’ data
• Create and organize materials for the Admissions Manager and Admissions
Committee
• Collaborate in planning and carrying out promotional and admissions events in New
York, Tokyo, Osaka, and other locations, including entrance examinations,
information sessions, open houses, and other admissions activities
• Coordinate campus tours for prospective students and families
• Communicate with prospective students, families, and schools via email, admissions
portal, and phone
• Coordinate the production and management of admissions materials
• Take on additional projects and responsibilities as assigned by the Admissions
Manager or the Business Officer
• Serve as a Designated School Officer (DSO), providing support for student visa
matters under the supervision of the Primary Designated School Official (PDSO).
Requirements
• Minimum of 3 years of administrative experience in a business environment
• Bilingual in Japanese (native level) and English (business level)
• Advanced proficiency in Microsoft Excel (including formulas such as VLOOKUP,
RANK, and FIND), with proficiency in other Microsoft Office Suite applications (Word,
PowerPoint)
• Proficiency in Google Workspace (Docs, Sheets, Slides, Forms, Meet, and shared
drives)
• Strong analytical skills
• Excellent verbal and written communication skills
• Strong interpersonal and customer service skills
• Bachelor’s Degree or equivalent from four-year College or University
