Industry: Manufacturer
Location: Farmington Hills
Salary: $24/hr～$35/hr (DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Position Title: HR & GA Administrator
Location: Farmington Hills, MI
Salary: $24/hr～$35/hr (DOE)
//General Position Summary//
The HR & GA Administrator is responsible for supporting various HR and General Affairs administrative activities
and will run the daily functions of the HR department including hiring, administering pay, benefits, and leave, and
enforcing company policies and practices.
//Essential Job Functions//
Human Resources
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing
education, and work assessments. This may include safety training, anti-harassment training, professional
licensure, and aptitude exams and certifications.
• Organizes and implements the onboarding process for new hires orientation. (i.e., conduct orientation,
present, and explain benefit offerings, and provide employees with welcoming and inclusive experience)
• Oversee the SharePoint server infrastructure and user access.
• Assists in maintenance of Human Resources Information System (HRIS) by creating, maintaining, and
updating confidential personnel information and data entry of personnel actions. Review personnel actions
for accuracy; process personnel actions according to procedures. Runs and audits of various HRIS reports.
• Recruits and facilitates the hiring of qualified job applicants for open positions; collaborates with
departmental managers to understand skills and competencies required for openings.
• Conducts or acquires background checks and employee eligibility verifications.
• Performs routine tasks required to administer and execute human resource programs including but not
limited to compensation, benefits, and leave; performance and talent management; productivity,
recognition, morale; occupational health and safety; and training and development.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring to complex
and/or sensitive matters to the appropriate staff.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommends
best practices; reviews policies and practices to maintain compliance.
• Answers frequently asked questions from employees relating to standard policies and benefits. Refers more
complex questions to appropriate senior-level HR management.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human
resources, talent management, and employment law.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and
filed appropriately.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide
meetings, employee recognition events, holiday parties, and volunteering events.
• Maintain complete and confidential files on each employee. Process, verify and maintain documentation
relating to personnel activities such as staffing, recruitment, training, performance evaluations and
classifications.
• Assists with purchase and coordination of office supplies.
• Answers the Company’s general line, answers general inquiries, and forwards calls accordingly.
• Performs other related duties as assigned.
General Affairs
• Maintains the office safety and health, including updating OSHA log, labor law posters and other related
reports.
• Monitors inventory levels of office as assigned; orders, receives, and maintains appropriate levels of
inventory as required.
• Maintains the company vehicles. Schedule and organize appointments for vehicle maintenance and repairs
as needed. Processes required paperwork for auto leasing and assist in returning the company vehicles.
• Maintains the company phone, cell phones, internet, computers, building security systems, and office
cleaning.
• Maintains the building and office equipment. Order vendors to conduct routine maintenance and repairs as
needed.
• Administers and maintains company insurance (General liability, worker’s comp, Auto insurance). This
may include policy renewals, changes, and assistance with an audit.
• Assists Japanese expatriates for relocation between Japan and U.S.A.
• Maintains office supplies, printer lease and coordinates maintenance of office equipment, including
purchasing of supplies and equipment.
• Receives and distributes office mail.
• Assists with special projects and tasks related to assigned department and program.
Other & Miscellaneous
• Enters invoice information in Phreebooks ERP System.
• Seeking constant improvement, more efficient and less expensive means in work processes.
• Performs special projects and other miscellaneous duties as assigned by HR Manager.
• Reports to work daily (M-F) based on company schedule and comply with all company policies and
procedures.
• Maintains high ethical standards in the workplace.
• Maintains good communication with supervisors, staff members and outside contacts.
• Responsible for maintaining a clean and safe working area.
//Job Competencies (Knowledge, Skills, & Abilities)//
Critical Competencies
• Analysis – Critically and carefully examines facts or data to develop a hypothesis or theory. Undertakes
course of action to verify or disprove assumptions. Identifies causes of problems, secure relevant
information, and recommend solutions. Conduct research and analysis to determine whether a concept or
plan can effectively be put into action.
• Math Skills – Ability to productively work with numbers and accurately perform arithmetical, algebraic or
geometric calculations as needed.
• Presentation – Effective expression of information, ideas and concepts formally to a group of people. Uses
supporting media appropriately.
• Technical Communication – Able to communicate (reading, writing, speaking) by using specialized
vocabulary, terminology and concepts.
• Confidentiality – Able to respect and maintain employees’ confidential information.
• Job Knowledge - Solid knowledge of the position; routine instructions given.
• Problem Solving - Creates relevant options for addressing problems/opportunities identified.
• Compliance and Integrity - Reliably meets commitments and holds self and others accountable for actions
and compliance.
• Engagement - Feeling good about yourself in your role and in the organization. Shares information broadly
while observing relevant policies. Build coalitions with key players.
Other Competencies
Attention to Detail, Office Equipment Usage, Computer Usage, Multi-Tasking, Team Participation, Motivation
to Learn New Skills, Knowledge of the HRIS systems.
//Qualifications//
Education and Experience
• Degree in business or related field preferred; or 2+ years of Human Resourced related experience and/or
training; or equivalent combination of education and experience preferred.
Language Skills
• Superior English and Japanese language skill preferred.
Supervisory Responsibilities
• No
Certificates / Licenses / Training Requirements
• Driver’s license
Travel
• Traveling is not required as an essential duty but performed as needed.
//Work Environment & Physical Demands//
Work Environment
The work environment characteristics described here are representative of those an employee encounters while
performing the essential job functions of this position.
• Work Environment: Work is typically performed in an office environment.
• Must be able to use a variety of tools and equipment such as computer terminal for data input, copy
machines, calculators and any other equipment related to functional area.
• Must be able to use software including the use of Windows Operating System, MS Office Applications
(Word, Excel, etc), Internet.
• Noise Levels: Moderate Noise
Essential Physical Tasks
The physical tasks described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job.
• Prolonged periods sitting at a desk and working on a computer.
• Lifting up to 25 pounds – must be able to occasionally lift and/or move up to 25 pounds.
• Physical Sight – Able to read and analyze data in hard copy and on a computer screen; ability measure of
identify using eyesight.
• Verbal & Written Communications – Able to communicate verbally and in writing to individuals and
groups.
• Telephone Communications – Able to communicate verbally using a telephone.
• Multitasking – Able to manage multiple work projects simultaneously.
