Industry: Fashion/Apparel
Location: Santa Monica, CA
Salary: $28/ Hour
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Japanese Apparel company seeks a Japanese Bilingual Payroll Coordinator (Hybrid / Remote) / Temp to Hire-Santa Monica, CA .
Location: Santa Monica, CA
Employment Type: Temp to hire （After a 2–3-month temporary period, the position will transition to direct full-time employment.）
Salary : $28/ Hour
Work Arrangement: Hybrid or / Work from Home ( Remote: Candidate must reside within reasonable commuting distance of the office location.)
Working Hours : 8:00am-17:00 or 9:00am-18:00/ Mon to Fri
Job Summary：
This position is responsible for performing administrative duties in human resources function in accurate, efficient
and timely manner including, payroll processing, benefit administration and personnel record filing. This position
also supports HR Manager in clerical HR-related tasks as requested.
Essential Job Functions：
ーPayroll Administration
● Compile or update payroll data such as pay rate, personnel or personal information, time & attendance records,
benefit deduction while verifying completeness and accuracy.
● Communicate and report any payroll information change, tax information and other base data required for each
payroll to payroll outsourcing company in a timely manner by email, fax or telephone.
● Correspond to the employees regarding payroll inquiries and resolve payroll discrepancies by collecting and
analyzing data.
● Reconcile payroll-related activity and interact with outsourcing companies to clear reconciling items& balance
current, month-to-date and year-to-date payroll registers.
-Benefit Administration
● Enter and update the employee information upon events using the benefits management system.
● Act as liaison between employees, insurance providers or brokers in enrollment or termination administration
and to resolve benefit related problems and ensure effective utilization of plans and positive employee relations.
● Prepare benefits invoices, reconcile against withholding reports, and process for management review and
payment.
-Employee Hiring & Onboarding and Separation Administration
● Support HR Manager in the hiring process including researching the appropriate recruiting sources, initiating
background checks, preparing documents for new hires, and assisting new-hire orientation as well.
● Conduct new hire orientation and process hiring-related paperwork, ensuring that all hiring documents such as
I-9 and payroll documents for new hires are received in a timely manner.
● Prepare and process all separation documents while contacting external vendors when necessary.
-Filing & Record keeping
● Create employee files and file all personnel related documents including staffing, recruitment, training,
grievances, performance evaluations in each employee’s personnel and confidential folders.
● Maintain historical human resource records by designing a filing and retrieval system & keeping past and current
records.
● Administer workplace posters and notices, ensuring that federal, state and local employment posters and
subscriptions are ordered and posted appropriately in each office and store.
● Support HR Manager in various projects relating to HR and benefit.
OTHER & MISCELLANEOUS:
● Seeks constant improvement, more efficient and less expensive ways and means in work processes.
● Performs special projects and other miscellaneous duties as assigned by Management.
● Maintains high ethical standards in the workplace.
● Reports all irregular issues and problems to management for solution.
● Maintains good communication with management, office staff members and outside contacts.
● Complies with all company policies and procedures.
● Responsible for maintaining a clean and safe working area.
● Other duties assigned.
Qualifications：
● High School Diploma and 2-3 years of hands-on experience in HR-related administration, or equivalent
combination of education and experience.
● Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
● Familiarity with HRIS, payroll systems, and benefits management platforms (SAP, Oracle, ADP, etc. a plus).
●A minimum of 3 years of hands-on experience in payroll administration is required.
●Experience working at an outsourced payroll agency is a strong plus.
