Industry: Manufacturer
Location: Houston, TX
Salary: $12 0K (DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Job Description: General Affairs & Accounting Manager
Company: Company
Location: New York, NY (Soho / Hybrid – 3 days onsite subject to approval)
Department: Finance & General Affairs
Employment Type: Full-Time
Compensation: $120,000 ~ $150,000
Reporting to: Vice President & Japan HQ Finance Leadership
About the Company:
The Company is a Japan-based fashion and lifestyle brand. Rooted in vintage culture and Japanese craftsmanship, the brand creates clothing, accessories, and objects that sit at the intersection of heritage design and contemporary culture. Distributed globally through retail locations, select wholesale partners, and a growing direct-to-consumer e-commerce presence, the Company has cultivated a loyal community across fashion, music, and art.
The Company's US subsidiary supports the brand's expansion in the United States. We are a small, high-conviction team operating with the speed of a startup and the aesthetic standards of a luxury house.
The Vision:
At the Company, we create clothing and lifestyle products that combine vintage inspiration with a forward-looking perspective. As we accelerate our U.S. growth, we are looking for an Accounting Manager who embodies our spirit of authenticity and innovation.
Inspired by the highest standards of global luxury, this role is more than "keeping the books." You will be a strategic guardian of our financial integrity, translating complex data into a compelling narrative that empowers our leadership to dream bigger and execute better. You will bridge the creative energy of our North America operations with the precision of our Japan headquarters.
Key Responsibilities:
Accounting Operations
Own the full-cycle accounting function: general ledger, accounts payable, accounts receivable, payroll coordination, and bank reconciliations
Manage month-end and year-end close processes; prepare monthly financial statements (P&L, balance sheet, cash flow statement) for review by Vice President and Japan HQ
Oversee US payroll processing in coordination with PEO provider; ensure accurate withholding, benefits deductions, and compliance with federal, New York State, and NYC regulations
Maintain accurate records of all financial transactions; implement and enforce internal controls appropriate for a growing startup
Manage accounts payable: vendor onboarding, invoice processing, payment scheduling, and expense report approvals
Process and reconcile multi-currency transactions (JPY/USD) for intercompany inventory purchases from Japan HQ
Monitor daily cash position and support cash flow forecasting
■Compliance & Tax
Ensure compliance with federal, New York State, and New York City tax obligations: sales tax, payroll tax, estimated corporate taxes
Coordinate US federal and state income tax filings with external CPA firm
Manage sales tax registration, collection, and remittance across all US states where nexus is established (e-commerce)
Support import/customs financial processes: duty payments, customs bond management, intercompany pricing documentation
Maintain all corporate records: entity documentation (Delaware C-Corp), annual state filings, registered agent coordination
■Reporting & Analysis
Prepare monthly financial packages for CEO/VP: actuals vs. budget, key variance explanations, KPI dashboard
Build and maintain the annual operating budget and rolling quarterly forecasts
Provide financial analysis to support strategic decisions: e-commerce, store P&L modeling
Prepare intercompany reconciliations and support transfer pricing documentation with Japan HQ
Assist in audit preparation (if applicable) and respond to financial due diligence requests
■Systems & Process
Own and administer accounting software (QuickBooks Online); evaluate and implement upgrades as the business scales
Integrate accounting systems with Shopify (e-commerce revenue reconciliation), POS (retail), and payroll (PEO)
Establish SOPs for all core accounting processes; document and train future staff as the team grows
Partner with the PEO provider on benefits administration, annual enrollment, and employee changes
■Collaboration
Act as the primary financial point of contact for all US vendors, landlords, banking relationships, and government agencies
Liaise daily with Japan HQ finance team; translate US financial data and requirements into formats compatible with Japanese parent company reporting
Support the CEO/VP on ad hoc financial analysis, board reporting, and investor/partner inquiries
■Leadership & Mentorship
Cultivate Talent: You will mentor and develop your team, fostering a high-performance culture that values both individual growth and collective excellence.
Process Evolution: Champion our operations by identifying efficiencies in our ERP (QuickBooksOnline) and streamlining workflows between departments.
■■Qualifications:
The Foundation: Bachelor’s degree in Accounting or Finance; CPA (active) is strongly preferred.
The Experience: 6+ years of progressive accounting experience, ideally within a high-growth apparel or lifestyle brand.
Strategic Mindset: Proven ability to manage a full P&L and a track record of driving operational improvements.
Systems Expert: High proficiency in QuickBooksOnline and advanced Excel modeling.
Global Fluency: Exceptional English communication skills.
Agility: A "shoelace" approach to problem-solving—flexible, intertwined with other departments, and always moving forward.
■Why Join the Company:
Ground floor opportunity: You will be the architect of the US financial infrastructure, not an inheritor of someone else's system
Rare brand at a rare moment: The Company is an internationally recognized fashion brand with a strong cultural presence. The US launch is a unique opportunity to help bring it to a new market
Direct access to leadership: Report directly to the Vice President; your work directly informs executive decisions
Room to grow: As the company scales to multi-store retail and $10M+ e-commerce revenue, this role evolves into a Controller or VP of Finance position
Culture of craft: Every decision — from packaging to accounting systems — is made with intention. We do things right
■Benefits:
Premium Coverage: Competitive Medical, Dental, and Vision insurance targeted to launch when this position is filled
401(k) Savings Plan: Targeted to launch from Jan 2027
Rare brand at a rare moment: The Company is an internationally recognized fashion brand with a strong cultural presence. The US launch is a unique opportunity to help bring it to a new market
Employee Discount: Discounts on Company products
Generous PTO: Ample vacation days, personal days, and a comprehensive holiday calendar.
