Industry: Chemical/Pharma/Bio
Location: New York, NY
Salary: $24‐31（DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: ■Workplace: New York, NY 10017
■Office Hours: 9:00 a.m. - 5:00 p.m. in EST（パートタイムの募集 Office Hoursの中でのご希望時間で応募可能）
■ Position: Accountant/Administrative Staff
■ Employment Status: Non-exempt
■ Working hours: パートタイムの募集 Office Hoursの中でのご希望時間で応募可能
■ Work location: office in NY (Manhattan)
■ Requirements
• High organizational skills with the ability to multi-task
• Process oriented with the ability to prioritize and manage to timelines
• Well versed in Microsoft Office Suite software, ERP(Microsoft Dynamics NAV) and advanced skills with Excel
and Outlook
• Must have teamwork mentality to cover each other while being absent
■ General assignments:
General affairs related
• Manage communications addressed to the Company including phone, e-mail, letters, packages etc.
• Manage, maintain and replenish office supplies and equipment including business cards, company
stationary and arrangement for repair/trouble shooting.
• Update of various internal documents(telchain, organization chart, seat assignment )
• Compiling corporate credit card usage details
• Post purchase/sales invoices/credit memos, and general journal entries
• Issue advance receivable invoices to head office/group companies upon approval from General Managers
• Report monthly inventory to an insurance broker
• Assist with company events.
• Sending documents by FedEx, certified mail, etc.
• Secretary to President
• Visitor related operations (visitor registration in Kastle system, guidance)
• Arrangement of logistics/schedule for visitors from Headquarters and affiliated companies, and attendance
thereof (except for those arranged by other Departments).
• Any other daily/occasional administrative tasks instructed by Managers
Bank related assignment s:
• Visit bank website and print out daily report
• Post cash receipts to AR in ERP system and generate daily cash receipts
• Post cash payment to AP in ERP system
• Organize and prepare documents for bank account transfers, wires and ACH
• Creating Remittance Advise
• Print out checks, assemble each check with the backup information and submit for approval and signature
• Mail signed checks with necessary payment stubs
• Create account transfers, wires and ACH at bank site ready for approval
• Manage and sort invoices based on payment date
• Verify check occasionally
• Stop Payment, Void Check
• Reversing Advanced Receivable and AP (payment without posting ERP)
General accounting assignments:
• Respond to account balance confirmation from customers/vendors
• Monthly create inventory in-transit work paper matches GL total
• Fill out and send credit reference to our vendor's agent
• Inputting weekly FX rate in ERP system
• Local tax filing (NYC rent tax etc.) and corporate registration for local government
• CENSUS processing
• Monthly closing such as running FX calculation in ERP system, etc.
• Tax filing and filing schedules
• Assist Annual audit
• Consolidated quarterly and yearly closing
• Other Duties as Assigned
