Industry: Manufacturer
Location: Sunnyvale、CA
Salary: $70-100k（$33.66-48.08/H )
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Job Title: Global Mobility Administrator---Temp
Department: Finance
Position Type : Full-Time
Salary Range: $70,000 - $100,000（Temp:$33.66-$48.08/H）
Working Schedule：9:00-18;00
Location：Sunnyvale, California -Onsite
The hiring company is a manufacturer of semiconductor equipment for lithography coat/develop, wet cleaning/etching, thermal annealing and metrology applications. They are the sales, marketing, engineering and service organization responsible for operations in the US market for our HQ Japan. We have 8 major local offices in the US to better serve our customers.
Job Summary:
The Global Mobility Administrator is responsible for managing end-to-end expatriate administration, including visa processing, payroll coordination, housing and transportation support, tax compliance assistance, and relocation logistics. This role acts as a key partner between expatriates, finance, payroll, and vendors to ensure compliance, accuracy, and a smooth employee experience throughout the assignment lifecycle.
Salary Range: $70,000 - $100,000. Fluency in both English and Japanese is required for this role.
Essential Job Duties & Responsibilities:
Immigration & Compliance
• Manage new visa applications, renewals, and status changes for expatriate employees.
• Track and manage visa expiration dates and update records in the SEJ system.
• Maintain expatriate compliance with immigration, labor, and company requirements.
• Maintain emergency contact information for expatriates.
Payroll & Compensation
• Collect and manage employee work time data, ensuring accurate input into required forms and systems.
• Perform bi-weekly payroll calculations and coordinate closely with Payroll Division.
• Manage settlement of salary and bonuses with Japan.
• Support payroll reconciliation and resolve discrepancies as needed.
Tax & Financial Administration
• Coordinate personal tax declarations with KPMG.
• Collect and organize required data for tax returns.
• Support expatriates with tax-related documentation and timelines.
Relocation, Travel Logistics
• Arrange flight bookings for temporary return leave.
• Coordinate hotel, rental car, and limousine arrangements for new expatriates and executive-level business travelers.
• Support onboarding and information delivery for newly assigned expatriates.
Housing & Transportation
• Oversee company housing management, including:
o Payment instructions
o Contract review and approval
o Lease renewals, cancellations, and deposit collection
o Ongoing follow-ups with vendors and landlords
• Manage company-owned vehicle administration, including:
o New vehicle arrangements
o Renewals and cancellations
o Pre- and post-introduction support
Communication with SCREEN - Japan
• Track and follow up on expatriate health checkups.
• Coordinate and manage global surveys and trainings (Heats, SVA, etc.).
• Manage arrangements related to signing (contracts, assignment documents, etc.).
• Specific projects as assigned.
Job Requirements:
• Knowledge of visa processes, payroll coordination, and relocation practices.
• Strong organizational skills and attention to details.
• Ability to manage multiple priorities and handle confidential information.
• Strong communication skills (fluent in both English and Japanese).
Education & Experience:
• Bachelor’s Degree in Business Administration, Accounting, Human Resources or a related field preferred.
• Five years of experience in global mobility, accounting, general administration, or expatriate support preferred.
• Proficiency in Microsoft Office; experience with HR or payroll systems ideal.
