Industry: Logistics
Location: Torrance
Salary: $70K~$80K (DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Japanese Logistics Company Seeking Japanese English Bilingual HR/Admin Assistant Manager – Torrance, CA
Title: Japanese Bilingual HR/Admin Assistant Manager
Location: Torrance, CA, 90502
Saraly：$70K-$80K DOE
*Candidates with expectations above the provided range will not be considered. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained.
Working Hours: Mon-Fri / 8:30am - 5:30pm (Lunch 1hour)
Work Arrangement: Fully On-site
Supervisory Responsibilities： Yes (Administration Department)
Benefits: Medical/Dental/Vision/401K/PTO
Overview：
This position requires a professional who can handle a wide range of HR, administrative, general affairs, and facility-related tasks, while supporting smooth office operations.
The company is also promoting AI-driven operational efficiency, so candidates who are open to using new tools and technologies are highly welcomed.
Essential Job Functions:
ADMINISTRATIVE COORDINATION（管理・庶務業務）
●Provide administrative support to the organization and management team.
●Assist with data tracking, information compilation, and preparation of administrative reports.
●Prepare and review various documents including correspondence, emails, spreadsheets, and presentations.
●Manage office supplies, breakroom inventory, and maintain a clean and organized office environment.
●Handle incoming mail, courier services (FedEx, UPS), and maintain the mailroom.
●Answer incoming calls, identify needs, and direct inquiries to appropriate departments.
●Support other departments with administrative tasks such as document preparation and information gathering.
●Coordinate janitorial services and ensure proper maintenance of office and tenant spaces.
●Manage office and warehouse keys, maintain key logs, and oversee security access.
●Supervise courier and air courier services for the office.
●Manage company property and report irregularities to management.
●Plan and coordinate company events.
●Receive tenant requests, log issues, coordinate with maintenance vendors, and ensure timely follow-up.
●Coordinate inspections and repairs for:
-Fire systems, extinguishers, sprinklers
-HVAC systems
-Office and warehouse security systems (including user authorization updates)
●Conduct walkthrough inspections with city agencies (Fire Department, CAL/OSHA).
●Coordinate installation, repair, and renewal of phone and data lines.
ACCOUNTING SUPPORT（経理サポート）
●Review employee expense reports.
●Verify invoices and issue payments.
●Conduct credit checks for new clients.
●Assist with additional accounting tasks as requested by the Administration Manager.
HUMAN RESOURCES COORDINATION（人事業務）
●Review employee timecards and attendance records& report discrepancies to management.
●Process onboarding and offboarding procedures.
●Address employee relations issues and support conflict resolution.
●Coordinate with insurance brokers for liability and health insurance renewals.
●Support employees with health insurance applications and maintain insurance premium logs.
●Monitor legislative changes related to employer-sponsored medical insurance.
●Manage the company’s 401(k) plan and respond to employee inquiries.
●Track vacation and sick leave balances and maintain personnel files.
●Coordinate workers’ compensation claims and maintain compliance with regulations.
●Work with insurance auditors and support audit processes.
●File insurance claims when accidents occur.
●Ensure compliance with OSHA and other government safety regulations.
●Conduct harassment prevention training as needed.
●Implement and update the Employee Handbook.
OTHER & MISCELLANEOUS（その他業務）
●Continuously seek improvements in efficiency and cost reduction.
●Maintain high ethical standards and professional communication.
●Report irregular issues to management promptly.
●Maintain a clean and safe working environment and organize documents appropriately.
●Perform special projects and additional duties as assigned.
Qualifications（ Required ）：
●Associate degree (A.A.) or equivalent from a two-year college or technical school
●Minimum of 3 years of relevant professional experience in HR, administration, general affairs, or a related field within the United States
●A combination of higher education and equivalent experience will also be considered
●Experience in a fast-paced environment with diverse responsibilities is highly preferred
●Proficiency with general office equipment (telephone, fax, copier, PC, printer, scanner, etc.)
●Strong working knowledge of Windows OS and Microsoft Office applications
●Comfortable using AI tools and proactive in leveraging technology to improve efficiency and automate workflows
●Business-level proficiency in both Japanese and English is required (equivalent to JLPT N1 level).
● Must have valid authorization to work in the United States
ーThis position does not offer visa sponsorship
●Must be able to work on-site and commute full‑time as required by the company
●Must have a valid US driver’s license
Preferred Candidate Profile（求める人物像）:
●HR業務だけでなく、管理・庶務・総務業務まで幅広く対応できる方
●スピード感のある環境で、多岐にわたる業務に柔軟に対応できる方
●日本語・英語での高いコミュニケーション能力をお持ちの方
●細部にまで注意を払い、整理整頓が得意で、主体的に行動できる方
●AIツールの活用に抵抗がなく、業務効率化や自動化に積極的に取り組める方
（例：文書作成、データ整理、スケジュール管理などの効率化）
Work Environment：
The work environment characteristics described here are representative of those an employee encounter while
performing the essential job functions of this position. Reasonable accommodations may be made to enable
individuals with disabilities to perform essential functions. Work is performed in an office environment.
Travel & Driving Requirements：
Local Travel: Yes, rarely
Domestic Overnight Travel: Yes, rarely
International Travel: No
Vehicle Driving Requirements：
●Must have a valid driver’s license
●Appropriate personal vehicle liability insurance is required when using a personal car for work-related purposes
●Required to maintain driving records (e.g., mileage logs, gas receipts) when necessary
Physical Demands：
The physical demands described below represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be provided to enable individuals with disabilities to perform these functions.
While performing the duties of this role, the employee is frequently required to sit, walk, and stand. The employee may also occasionally be required to use hands and fingers, and reach with hands and arms. The position may occasionally require lifting and/or moving items weighing up to 30 pounds.
