Industry: Logistics
Location: Schaumburg, IL
Salary: $60K~$70K(DOE)
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Job Title: Logistics Operation Staff
Employment Type: Full-Time, Regular Employee
Location: Schaumburg, IL
Industry: Logistics (International and Domestic Transportation)
Work Hours: Approximately 8:00 AM – 5:00 PM (8 hours/day, flexible)
Position Summary:
This position involves cargo tracing, preparing for custom clearance, and coordinating domestic transportation for goods mostly imported, as well as performing related administrative tasks.
Logistics Operation:
Handle import and /or export transportation
・Receive and review the necessary documents for transportation (e.g. B/L, Waybill, Invoice, Packing List, etc)
・Communicate with customers and vendors / partners, and coordinate transportation schedules
・Document preparation (such as A/N, D/O) to issue to vendors / partners
Uprate Tracing reports
・Check the status of each shipments by using system or by contacting the vendors / partners
・Reflect the status of shipment in Excel or in the system
Rate Procurement
・Communicate with customers / Tokyo HQ, and clarify the condition & needs for the rates (sometimes 1-2 WD response window)
・Communicate with customers vendors / partners, and receive & review the rates
・Report / discuss with Managements about the rates and submit rates to customers / Tokyo HQ
Problem resolution (vendors / partners / c'nee)
・When a problem occurs, collect information from vendors / partners/ c'nee, and report / discuss with managements
Meeting Attendance
・Attend "Operation meeting" (weekly)
・Attend meetings with Tokyo HQ if necessary (mostly after 18:00 due to time zone difference)
・Additional meetings if necessary
Accounting (Invoices):
Vendor/ Partner Invoice Review
・Receive invoices from vendors / partners and review rates based on the quotation
・Resolve invoice issues with vendors / partners (e.g. mis-rated invoices)
Preparing for payments and invoicing
・Create BWS (Billing Work Sheet) and request to the managements for making payment to vendors / partners & issuing invoice to customer
Sending Documents
・Send payment proof (e.g. ACH remittance notice) to vendors / partners
・Send invoice to customers
Time Sheet:
For Internal
・Update and submit bi-weekly time sheet for payroll
For Tokyo HQ
・Update and submit monthly time sheet for Tokyo HQ
Requirement:
At least 3-5 years of operational experience in the logistics (forwarding) industry, with the knowledge of international supply chain. We can also consider candidates with logistics
