Industry: Trading
Location: Schaumburg
Salary: $20~$22/Hour
Visa Sponsor: No
Language: English: Business Level, Japanese: Business Level
Detail: Position Title: Japanese Bilingual Administrative Assistant (TEMP)
Department: Aerospace Business Team
Status: Non-Exempt, Full time (Temp Staff)
Reports To: Manager
Salary: $20~$23/hour plus overtime
Working Hours: 9am to 5pm from Mon to Fri (1 hours unpaid lunch) with overtime
Location: Hybrid – IL(Office for 5 days from Mon to Fri for first 3 months, then Hybrid)
Position Summary:
Reporting to the Manager, Administrative Assistant will be responsible for arranging export/import shipments for aircraft parts to Japan, inputting sales orders and client information into our personalized company system, placing orders to vendors and following up with clients on past due orders while working closely with the compliance and accounting departments.
Role Priorities:
Understand the products and answer client questions pertaining to cost, shipping, and the delivery process.
Navigate and utilize company software FESTA for all client orders.
Work closely with the compliance department to arrange shipments, the accounting department regarding collection of past due or improper invoices and with the sales department regarding product specifications.
Performance Requirements:
Create vouchers for Accounts Receivable and Accounts Payable in company system.
Create shipping documents and inputting data into company system for the shipments to customers in a timely manner.
Make entry for incoming and outgoing shipments information into our company system.
Manage Accounts Payable by processing payment requests to vendors.
Create purchase orders to vendors and arrange import customs clearance.
Maintain trusting relationships with suppliers, customers and colleagues.
Optimize the customer experience through personalized service
Work closely with freight forwarders for daily export/import shipments
Manage Inventory counts of warehouse based on receiving and delivery process
Respond to queries from customers and suppliers effectively & efficiently via emails and phone calls.
Preferred Skills, Experience and Educational Requirements
Minimum Experience:
Review and enter data
Attention to detail
Excellent communication skills
Excellent verbal and written skills
Cross-reference data accurately
Excellent organizational skills
Works well independently and with a team
Specific Skill Requirements:
Excellent English verbal and written communication skills
Learn and utilize company system daily
Basic knowledge and experience of Microsoft Word, Excel, Word and Outlook
Educational Requirements:
High School Diploma
Preferred Skills and Experience
Bachelor’s Degree
Advanced Excel skills
Build and maintain relationships
Knowledge of importing and exporting terminology
Bilingual (English/Japanese)
