Industry: Trading
Location: Somerset, NJ
Salary: $23-$30/Hour
Visa Sponsor: No
Language: English: Business Level
Detail: Japanese trading company is seeking an Administrative Assistant in Somerset, NJ!
Position Title: Administrative Assistant
Department: Printer Business Dept.
Status: Non Exempt, Full time
Reports To: Manager
Salary: $23~$30/hour
Working hours:9 am to 5pm from Mon to Fri (1hour unpaid break)
Start Date: ASAP (Temp for first 3 months and converted to hire based on performance)
Location: Office/Hybrid – NJ (Office for 5 days from Mon to Fri for first 3 months, then Hybrid)
Benefit:401K, Health insurance(Medical/Dental/Vision), Life Insurance, Disability Insurance, Paid Time Off, Paid holidays
Position Summary
Reporting to the Managers, the Administrative Assistant is responsible for processing orders and arranging shipments using our accounting system and other software as needed. It is required to communicate with customers and vendors for order confirmation, clarification and delivery arrangement.
Role Priorities:
Prepare sales contracts, purchase orders, delivery orders, and shipping instructions
Arrange shipment and delivery receipt to our warehouse
Prepare vouchers for all customer orders and shipments through our system
Performance Requirements
Assist Sales and Operation Managers
Communicate with customers for order confirmation, pricing, product availability, order processing and delivery arrangement
Input import and export shipment as well as inventory information into our system or customer and our third-party warehouse EDI
Provide Purchase Order to vendor and input payment information into our system or customer and our third-party warehouse EDI
Prepare Shipping labels for documents and samples shipments
Work closely with warehouse department for the shipments to customers
Communicate with Accounting Department if any AR/AP discrepancies or any issues
Review monthly reports for past due balances, input reason for non-payment into our system, advise managers about collection information and contact customers about outstanding balance
Maintain good professional relationships with suppliers, customers and other staffs
Preferred Skills, Experience and Educational Requirements
Minimum Experience:
· Review and enter data
· Attention to detail
· Excellent communication skills
· Excellent verbal and written skills
· Cross-reference data accurately
· Excellent organizational skills
· Works well independently and with a team
Specific Skill Requirements:
· Excellent English verbal and written communication skills
· Learn and utilize company system daily
· Basic knowledge of Microsoft Word, Excel, Word and Outlook
· At least 3 year administration work experience
Educational Requirements:
· High School Diploma
Preferred Skills and Experience:
· Advanced Excel skills
· Build and maintain relationships in the office and with customers/vendors
· Knowledge of importing and exporting terminology
