Industry: Logistics
Location: Carson, CA
Salary: $20/h~$28/h
Visa Sponsor: No
Language: English: Business Level
Detail: Japanese logistics company is seeking Finance & Accounting Staff (TEMP to HIRE) in Carson, CA!
General Summary:
This position is responsible for performing accounts receivable/payable and for supporting the Supervisor and Manager regarding any accounting functions.
Primary Job Functions 70%
1. Accounts Receivable
a) Communicates with internal and external parties in order to collect information for receivables
b) Processes all necessary documentation for Accounts Receivable without any delays
c) Ensures smooth and ongoing communication with Accounting staff members
d) Posts sales reports, sales journal, and cash receipts without any delays
e) Performs weekly data transfer from GoFreight to Great Plains
f) Manages customer credit list for additions, deletions, and or updates without any delays
g) Manages and notifies to the person in charge for customer’s updated credit limit without any delays
h) Processes customer credit application
i) Reports sales journal, accounts receivable, and so on, to CFO and Accounting Manager
j) Performs bank’s positive pay function, such as data entry and processes exceptions
k) Performs any other accounts receivable functions when necessary
2. Accounts Payable
a) Receives and processes payment slips and invoice by pdf daily without any delays
b) Receives and processes payment slips in the accounting system through data entry without any delays
c) Cuts checks in a timely manner by following the company payment schedules and procedures
d) Reports promptly of the payment status to payment requestor
e) Maintains all sorted payment slips in file without any fails
f) Performs data transfer from GoFreight to Great Plains for processing payments
g) Processes expense payment request forms in Great Plains
h) Communicates with vendors, customers, and co-workers regarding inquiries when necessary without any delays
i) Performs cash disbursement journal for check payment bank transaction without any delays
j) Manages new vendor registration and updates existing vendor information without any delays and without any fails
k) Handles any other accounts payable tasks when necessary
Secondary Job Functions
1. Manages Time and Resources
a) Uses tools provided by the Company (phone, fax, e-mail) in order to maximize productivity and to accomplish tasks on time.
2. Keeps Supervisors and Management Informed
a) Participates in meetings
b) Reports problems to Supervisors and/or Management verbally or in writing in order to avoid confusion and further problems
without any delays
3. Performs General Administrative Duties
a) Writes and distributes reports and other correspondence
b) Distributes mail and faxes when necessary
c) Accurately files and maintains documents
d) Makes copies
e) Performs other administrative duties when needed.
4. Follows Corporate Confidentiality, Practices and Compliance
a) Follows all Company practices and policies (operations, accounting, confidentiality, etc.)
b) Complies with any and all industry and position related federal, state, and local regulations as directed by Management
c) Reports any potential risks related to information exposure or compliance failures to Management in a timely manner
d) Performs any other general actions required to ensure protection of the Company’s confidential information and compliance
with any and all certification and regulatory agencies.
3. Essential Job Requirements
Physical Requirements and Working Environment
1. Physical Requirements
a) While performing the duties of this job, the Staff Member is regularly required to sit and talk or listen. The staff member is
occasionally required to stand, walk, use hands to pick-up, handle or feel, and reach with hands and arms.
b) This position requires frequent typing on a keyboard and frequent use of a mouse (by clicking and by scrolling).
c) The staff member must occasionally lift and/or move up to 10 pounds.
d) This position requires vision abilities such as close vision and the ability to adjust focus.
2. Working Environment
a) The noise level in the work environment is usually moderate (i.e. working in a business office with computers, printers, and
telephones) and occasionally noisy (i.e. working in a warehouse environment with various equipment, machinery and trucks).
b) The Staff Member may be required to work beyond normal business hours when necessary.
Experience/Minimum Qualifications Needed
1. Language Skills
a) Ability to read and interpret general business documents, forms and instructions in English
b) Ability to write reports, business correspondence in English
c) Ability to effectively respond to questions from Management, Managers, Staff, clients, and the general public in English
d) Ability to communicate verbally and in writing to individuals and groups in English
2. Mathematical Skills
a) Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area,
circumference, and volume.
b) Ability to apply concepts of basic algebra and geometry and to draw and interpret bar graphs.
3. Reasoning Skills
a) Ability to apply knowledge and sense of understanding to carry-out detailed written or oral instructions
b) Ability to analyze information, use various documents (contracts, purchase orders, etc.) and organize procedures, manuals or
reports.
4. Computer Skills
a) Ability to use a computer and such applications as Microsoft Windows, Word, Excel, ERP, and Outlook and be able to design custom
reports as necessary.
b) Ability to use Company’s Database program for Logistics Operations and Accounting Software
c) Ability to deal with internal IT System to update information.
Education
1) Associate degree or equivalent from two-year college or university in accounting, finance or related field.
2) One to two years of related experience and/or training; or equivalent combination of education and expe
