Industry: Manufacturer
Location: Santa Clara
Salary: $85K~$100K
Visa Sponsor: No
Language: English: Business Level, Japanese: Conversation Level
Detail: Global electronics manufacture seeks a HR Generalist in Santa Clara, California!
General Position Summary
This position is responsible for a variety of office administration functions including accounting and payroll support, day-to- day office management and reception, shipping/receiving, human resources, purchasing, and sales and service support in both US and German branch offices.
Essential Job Functions
Human Resources:
• Administers and maintains records of the Company’s benefit program including 401k plan, medical/dental insurance, disability insurance, life insurance, paid time off, etc.
• Administers human resources program including compensation, performance management, training, recruiting and hiring, and disciplinary and termination.
• Reviews and ensures accurate payrolls with Paychex Payroll Systems
• Advises management in appropriate resolution of employee relations issues.
• Represents the Company at personnel-related hearings and investigations.
• Handles employees’ inquiries in regards to the Company’s policies, procedures; investigates employee complaints.
• Assists design and execute human resources policies and procedures.
• Coordinates immigration matters for both US and German branch employees.
• Prepares and files various reports and taxes related to employment; ensures timely filing.
• Communicates with Japan team, and assists background screenings and registrations for Field Service Engineers to obtain customer’s ID badges.
• Assist Engineering Department for Field Service Engineers Weekly Report filing, OT calculations, work hours calculations and makes reports.
• Assist Engineering Department for Field Service Engineers Vacation and Sick Leave filing, scheduling and reporting.
• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance.
Office Administration:
• Studies and implements policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures.
• Assists Engineering Department with parts pricing, parts lists, parts usage report and service history report.
• Assists Engineering Department with service report filing.
• Assists the installation and maintenance of new accounting, timekeeping, payroll, inventory, logistics, human resources, facility, and other related procedures and controls.
• Assists services such as computer and office equipment maintenance and repair, supplies, mail, data storage and files.
• Assists to renew contracts with corporate service agencies, such as insurances, benefits, vehicles, investment, etc.
• Prepares and files statements and reports for government and insurance agencies as required.
• Makes various reports and enters data into accounting systems.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Coordinates activities of various departments or workers within the Company.
• Interprets and applies laws, rules, and regulations applicable to the organization.
• Assist to consult with appropriate corporate attorneys to obtain recommendations.
• Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance.
Procurement/Logistics:
• Assists to ensure accurate, smooth and efficient procurement and delivery of products and parts by overseeing staff who are engaged with activities including import/export, shipping documentations, customs, brokers, government agencies and shipping companies.
• Receiving and sending packages, import and export shipments.
• Assists to review and manages purchasing agreements.
• Assists to maintain inventory of the parts
• Assists to communicate with Japan team in regards to product availability and complaints.
Other & Miscellaneous
• Seeks constant improvement, more efficient and less expensive ways and means in work processes.
• Performs other duties and projects as assigned by Company management.
• Maintains high ethical standards in the work place.
• Reports all irregular issues and problems to management for solution.
• Maintains good communication with supervisors, other staff members, customers and others.
• Complies with all company policies and procedures.
• Responsible for maintaining a clean and safe working area
Qualifications
Education & Work Experience:
• Bachelor’s degree (B.A.) from a four-year college or university or equivalent combination of education and experience.
Tools & Equipment
• General office equipment including phones, personal computer, email, fax, copier, etc.
• Software includes the use of Windows operating system & MS Office.
Supervisory Responsibilities
• None
