Industry: Art/Entertainment
Location: New York, NY
Salary: $66,300
Visa Sponsor: No
Language: English: Business Level, Japanese: Native Level
Detail: Position Title: Project Coordinator
Job Description:
Plan, coordinate, execute, and review all aspects of assigned event production activities,
including but not limited to budgeting, public relations and marketing, logistics, event
staffing, venue coordination, and program implementation
Develop, monitor, and revise project timelines and ensure milestones and objectives are
achieved in a timely manner
Design, implement, monitor, and revise effective budget models for projects and
forecast future budget needs
Manage and execute all aspects of project associated fundraising processes to meet
budget objectives
Manage and monitor event expenses, create expense reports and process invoices
Coordinate administrative operations pertaining to NPO activities including but not
limited to setting up Board of Directors meetings, preparing meeting materials, taking
minutes, and coordinating follow-up actions
Coordinate the participation of invited talent, artists, performers, and guests, including
but not limited to communication with the agents and/or managers, assisting with visa
arrangements, and attending rehearsals and performances as necessary
Monitor, maintain, and create content for event website(s), e-newsletter(s), social
media accounts, etc.
Conduct market research, gather information, negotiate and execute contracts with
suppliers
Proactively and independently devise ideas, initiatives, and procedures to improve
provided services and event quality
Proactively and effectively handle issues and troubleshoot any on-site problems on
event day
Conduct pre-event and post-event evaluations and report on outcomes
Provide responsive day-to-day operational and administrative support, including
handling time-sensitive research requests, answering phones, monitoring and
responding emails, managing office supplies, receiving couriers and messengers, and
coordinating meetings internal and external meetings.
Translate documents or interpret meetings between English and Japanese
Coordinate the purchases and shipments of corporate gifts
Provide administrative support for human resources-related matters
Perform other duties as assigned
Work Hours: Monday to Friday, 10:00am to 6:00pm
Location: New York, NY
Salary: $66,300 Annual / Exempt
Benefit:
Medical, Dental, Vision Insurance: Company pays 80%
OMNY card provided for NYC public transportation
Employment Type: Full-time, Direct hire
Qualifications:
Bachelor's degree
3 years of relevant work experience in an administration or coordinating position is
preferred
Proficiency in Office applications (Word, Excel, PowerPoint)
Excellent numeracy skills with an attention to detail
Ability to thrive in a demanding environment with multitasking competencies
Bilingual with excellent writing, speaking and presenting skills in both Japanese and
English
Interest in Japanese culture and arts and/or theatrical shows is a plus
Website/Editing and design skill is a plus
